Apply office space etiquette when using hot desking
Desktop sharing software is an office management approach to maximize the use of desktops in the office. It’s a strategy where employees share desks when they come to the office to check in with their team or schedule work for the day. It is suitable for organizations with field employees who spend most of their time out of the office. Instead of assigning a permanent desk to each employee, flexible employees can reserve desks, so those offices won’t have unused desks taking up space and resources.
Desk management systems are an effective method of optimizing office spaces, but only when done right. Some employees balk at the idea of not having personal space in the office; others feel that they could not collaborate with their team when they are away. So here are the crucial guidelines for practicing proper hot desking etiquette that you need to do in your organization:
Use shared desktop software technology
Gone are the days of employees waiting in line to see if desks were available in their respective floor areas. The pencil and paper method of reserving desks is also deprecated. Reliable desk reservation software technology, such as DeskFlex desk reservation software, will provide a solution to the typical office dilemma of not having a desk when you really need it.
Employees access the office scheduling software from their mobile phones, web browser and laptop so they can book ahead. It’s best if the system allows them to see a 3D floor map of the office and color-code which spaces are available and which desks are not.
Company Storage Lockers
If the organization moves towards implementing hot desking solutions, it is necessary to provide storage or changing rooms to the company. Some employees may place their jackets, gym bags, and other items in their lockers, since they cannot store their personal belongings without a permanent desk.
Be considerate of others
Since reserving desks in office space will allow for co-working with other employees with different work styles, please be considerate of others. Not everyone can work with loud background music, so turn the music down or use an earplug. If you have to take a call, go to a place where you can speak clearly and loudly without disturbing other colleagues who are working near your desk.
Clean up after using the desk
A little cleaning up of your desk won’t hurt. Cleaning your table is a sign of respect for the next user. If you are allowed to eat at the desk, dispose of wrappers, food scraps, and spills. Clean up your space, including your mouse, keyboard, and frequently touched items.
When it comes to using office space utilization software, a change in office management is essential to ensure success and boost employee morale. Guidelines and protocols are clear before, during and after implementation to promote harmony in the office. When some employees do not respect the space, other workers will follow them and create a messy and disorganized workplace altogether. Your company should inspire people to use hotdesk software with a clear set of instructions for employees to follow.